Small World Money Transfer
Small World Financial Services - Finanzas
Small World Money Transfer
Small World Financial Services - Finanzas
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Facilities Coordinator

Facilities Coordinator

The facilities coordinator will responsible for controlling the total maintenance of the facilities, including the head office and all branches of the company in the UK.

It is a requirement of the role that the job holder holds a valid UK or EU Driving licence and are prepared to drive the company vehicle (currently a company van) as necessary when moving tools, materials, office equipment etc.

Job Type: Full-time, Permanent with the 6 month’s probation 
Hours: 44 per week; Mon to Fri and Alternate Saturday with Flexible shift pattern 

Key responsibilities: 
• Perform general repairs & maintenance in all LCC Offices & Branches. 
• Inspect sites routinely, prepare reports on the condition and maintain the appearance of each site. 
• Respond to any emails/calls from branches regarding any necessary maintenance. 
• Organise, manage and maintain company storage system including moving storage in and around the storage system as well as arrange shredding for all the old documents 
• Schedule regular and preventative maintenance activities 
• Carry out, or manage third parties to carry out ongoing preventative maintenance programs. 
• Perform routine maintenance tasks such as changing bulbs, repairing windows/doors etc.. 
• Report any acts of vandalism to the senior manager and take remedial action to fix it. 
• Test fire alarm systems, sprinklers and generators for safety compliance 
• Maintains the plans for fire evacuation and disaster response. Serves as the facility emergency response coordinator. 
• Ensure company vehicles are managed and maintained in accordance with UK laws & our insurance policies. This may include taking the van for maintenance, services & MOT test. 
• Liaise with Marketing in a pro-active, professional manner to schedule access to the company vehicle, both to meet the branch maintenance schedule AND the vehicle maintenance schedule. 
• Communicate with branch coordinators on a daily basis to identify issues before they become a problem. 
• In liaison with Branch Co-ordinators, take monthly utilities readings and provide the data to the supplier on the agreed timetable 
• Liaise with all suppliers and cleaners who are responsible for providing one or more facility or service at a company location and maintain the relationship in a positive manner. 
• Co-ordinate the development of new premises as directed by senior management ensuring that new branches are up to standard in the quickest time possible. 
• Assist IT department, in moving around machines, any desk relocations and any other office moves as necessary 
• Perform other ad-hoc duties as requested by the office coordinator or senior managers. 

Essential 
• Minimum of 3-5 years of experience of working within a Facilities Management team 
• Understanding of basic Health and Safety principals and best practice 
• UK or EU driving licence 
• Knowledge of manual handling 
• Good interpersonal skills 
• The ability to multi-task and prioritise your workload 
• Time management skills 
• A proactive and enthusiastic team player 
• Ability to work independently and take on responsibility 
• Ability to work under pressure 
• Attention to detail 
• Well organised, conscientious, flexible and reliable 
• Computer literacy, experience of using Microsoft Office 
• Must be flexible and happy to work on weekend as necessary 

 

Interested?

Please email your CV (in English), with the reference FC_05 ,  to hr.uk@smallworldfs.com