Small World Money Transfer
Small World Financial Services - Finanzas
Small World Money Transfer
Small World Financial Services - Finanzas
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Recepcionist London

Receptionist / Administrative Assistant - Position Covered

Small World are hiring for a permanent, part time (20 hours: Mon-Fri – flexible basis) Receptionist / Administrative Assistant, based in our London head office, reporting to the Business Analyst to the CEO/CFO.

The successful applicant will work alongside another Receptionist / Administrative Assistant to ensure the reception team operates to its full potential, delivering outstanding customer, client and staff service.

Receptionist Duties

  • Act as the face of the organisation, greeting and hosting guests;
  • Answering the phone and forwarding calls and voicemails to the relevant departments, screening calls and/or taking messages as required;
  • Manage all meeting spaces, preparing seating arrangements, ordering and setting out refreshments;
  • Answer queries from staff, customers and clients;
  • Maintain a tidy reception area;
  • Organise and maintain the stationary cupboard;
  • Process all incoming and outgoing mail as well as arranging couriers, special deliveries and collections;
  • Order stationery and office and utility supplies.

Administrative Duties

  • Responsible for management of petty cash and credit card reporting;
  • Assist the Finance team to load invoices into the finance drive, and email them to the relevant finance team member;
  • General administrative duties, such as scanning invoices, filing bank statements, photocopying, typing letters/documents;
  • Other ad hoc duties as directed by your line manager, CEO, CFO or other senior member of staff.
     

Essential Skills

  •  Excellent communication skills, both written and verbal;
  •  Professional telephone manner;
  •  Proactively greeting clients & customers, and confident addressing staff & clients of all levels;
  •  Works well in a team and individually;
  •  Ability to prioritise tasks effectively;
  •  Good Microsoft Office skills (Word, Excel, PowerPoint) – experience using Google Drive is preferred but not essential;
  •  Previous experiences as a Receptionist and/or Administrative Assistant is desired but not essential.