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Coronavirus: Workflow Management Tips for Employers and Employees

20 Mar 2020 - Category: Blog /
Coronavirus

Ever since the World Health Organization (WHO) declared coronavirus to be a pandemic, it has causedmore panic than ever before. The COVID 19 has disrupted every aspect of human life, forcing people toremain indoors, which can gradually lead to a financial crisis. While the Government is planning andimplementing financial measures to uphold the economy, we need to do our bit. So, whether you are anemployer or an employee, we have some valuable tips that will help you manage your work remotelyduring these times of crisis.

Work from Home Tips for Employees

The UK Government has taken strong measures to ensure the welfare of the working class during thecoronavirus outbreak. According to a recent disclosure by the Government, those suffering from eventhe mildest coronavirus symptoms can stay at home for a period of seven days. Also, the Statutory SickPay for those affected would commence from Day 1 and not Day 4. However, as a preventive measure,quite a few Employers have already asked their employees to work from home.

If you are one of them and have recently switched to working from home, then you know the pain of it.Working from home comes with some serious challenges caused due  to frequent interruptions.Nevertheless, you need to bear in mind that you still need to pay your bills. So, here are some work fromhome tips that can help you stay productive during the coronavirus outbreak.

Clock your day

While working from home, the biggest challenge is to strike a balance between your work hours anddomestic chores. So, make it a point to confirm your schedule, tasks, and milestones with youremployer. Also, pull out some time to manage your household chores such as cleaning and cooking toavoid external contact.

 Plan your Responsibilities

While managing household chores, kids, and working from home may seem a wee bit too much, somesound planning can definitely help. So, if you have a spouse, partner, relative, or a reliable friendworking from home, then consider sharing responsibilities.

During these tough times, remember that the Government stands by you and regardless of what youremployer says, you are entitled to stay at home in case of coronavirus symptoms. Also, during the firstseven days, you are not required to provide any medical evidence to your employer. Beyond that period,the NHS would soon come up with a Form of Evidence, which you can make use of. Also, if you are self-employed or do not qualify for the Statutory Sick Pay, you can always apply for Universal Credit.

Find a Quiet Place to work from

Although you are working from the comfort of your home, you still need to focus and concentrate onthe tasks that have been assigned to you. So, find a table and a chair, put them in a quiet corner of yourhome, and get to work.

Workflow Management Tips for Employers

As we go through the coronavirus containment phase, Business Owners and Managers need to conformto government guidelines. The Government clearly requires Employers to shift their focus on employeewelfare. Therefore, here are some useful tips to help Business Owners and Project Managers getthrough this overwhelming phase.

Create Clear Guidelines

The Government wants Employers to put employee welfare above all else. The best way to get started isby creating clear guidelines and circulating them amongst your employees. This is an effective crisismanagement measure that can get rid of a lot of confusion and bring things under control. In theseguidelines, you could clarify that employees suffering from coronavirus symptoms do not have to waitfor leave approval and can work from home. Also, you can list out the work from home guidelines thatthe employees need to follow. Additionally, you could use this space to mention other precautionarymeasures such as the mandatory use of disinfectants and sanitizers that your organization has adoptedto deal with the situation.

Minimize Physical Contact

Allowing your employees to work from home is the easiest way to minimize physical contact. Althoughwork from home may not be possible for businesses of all types, try exploring ways to minimize physicalcontact. You could also consider cutting down on in-person team meetings and client visits by switchingto web conferencing. You can always make use of web conferencing tools like WebEx, TeamViewer,Skype to communicate with your team and clients.

Use Remote project management tools

Managing your full-time employees remotely can be a daunting task, especially when you have a largeteam. However, there are some simple and easy to use project management tools like Trello, JIRA, Zohothat you can rely on. These tools let you assign work, track them, and also move them through phasesuntil they are completed.

Be Compassionate

Coronavirus containment measures continue to cause inconvenience to Employers as well asEmployees. Therefore, Employers need to be more understanding of their employees while they areworking from home. During this phase, when your Employees are struggling to manage work, kids, andhousehold chores, a little support from your end can go a long way. So, the least you could do is allowthem a certain amount of flexibility with regards to the work schedule. This is your chance to win theirtrust and affection by being a more considerate and understanding Employer.

At present, Employers are struggling to manage their business overheads due to the economicslowdown, while Employees are keen on holding on to their jobs in order to pay their bills. Whileeveryone is going through so much, we have decided to do our bit. Therefore, Small World offers youlow transaction fees on all overseas fund transfers to your loved ones. Grab this opportunity to sendhome some money to your dear ones during this difficult phase.

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